General terms and conditions

Please note that the terms & conditions of our services are governed by French law. This is a translation provided in English for your information only.

The terms & conditions for services rendered apply to all of the work and services that have been undertaken by the service provider hereby know as Aquitaine Lifestyle Solutions.

Payment

Subject to contrary agreement Aquitaine Lifestyle Solutions’ fees have been established taking into account the number and experience of the personnel required, as well as the necessary level of competence and responsibility; the hourly rates are reviewed on a periodic basis. If necessary, all relevant travel costs will be billed; the current VAT rate will be added to fees and expenses.

All fees agreed upon between Aquitaine Lifestyle Solutions and the client means that the client must respect his/ her obligations mentioned below.

If any delays or unexpected problems occur which do not fall under the responsibility of Aquitaine Lifestyle Solutions meaning that extra fees need to be charged, Aquitaine Lifestyle Solutions must inform the client and evaluate the consequences with him/her as soon as possible.

Client billing corresponding to the fees and expenses will be sent out each month and must be paid upon reception.

According to the law, any late payment will result in Aquitaine Lifestyle Solutions billing penalties at the rate of 10%. Aquitaine Lifestyle Solutions also reserves the right to bill a flat fee of 40€ to cover collection costs. Aquitaine Lifestyle Solutions can also suspend the work until the bill has been paid in full without being made accountable. Aquitaine Lifestyle Solutions does not give discounts for early payment.

All payment must be made by bank transfer; if exceptions may be made for payment by cheque, Aquitaine Lifestyle Solutions reserve the right to refuse this method of payment.

Service Provider Obligations

Aquitaine Lifestyle Solutions has an obligation of conduct which means that all services will be executed within the strict professional rules and regulations and according to the contract agreement. Aquitaine Lifestyle Solutions will make sure that all professionals executing the work have the necessary competence in order to deliver up to the quality standards.

Client obligations

So that Aquitaine Lifestyle Solutions is able to execute the service correctly, the Client will give Aquitaine Lifestyle Solutions all the necessary information and documentation within the agreed time period without Aquitaine Lifestyle Solutions having to check that everything is complete and/or exact. Any omission or incorrect information on the client’s behalf releases Aquitaine Lifestyle Solutions from their responsibilities. The client:

• will take decisions within the timeframe and get buy off from hierarchy if necessary.
• will designate a decision maker to correspond with Aquitaine Lifestyle Solutions.
• will ensure that they or key contacts are available throughout the service agreement.
• will warn Aquitaine Lifestyle Solutions directly about any issues relative to the services.

Information and Confidentiality

Aquitaine Lifestyle Solutions has legal obligations of professional secrecy and agrees not to divulge any confidential information given by the client. Confidential information covers any kind of information given, visually or orally on any kind of medium.

• The obligations and restrictions do not apply to:
  confidential information communicated to other professionals, who also have legal obligations of professional secrecy, within the context of the agreed mission, information that must be communicated for legal or professional obligations or on request of any legal or regulatory authorities who have the right to request confidential information.
• The Client recognizes and accepts:
  that both parties may, except for a request to the contrary, correspond and transfer documents via email on the internet network.
  that none of the parties are responsible for any capacity, dependability, access or security issues regarding emails.
  that Aquitaine Lifestyle Solutions is not responsible for any loss, damage, costs or prejudice incurred by the loss, lateness, interception, misuse or alteration of said emails.

Both Aquitaine Lifestyle Solutions’ database and the website www.aquitaine-lifestyle-solutions.com are declared to the Commission Nationale Informatique et Libertés (CNIL) under the number 2072515 v 0 and respect the regulations governing the protection of personal information notably article 78-17 du 6 janvier 1978 relating to data protection, the client has the right to oppose (art.26), to access (art. 34 à 38) or to rectify (art.36) all data that concerns him/her.

Intellectual property

If the case arises that Aquitaine Lifestyle Solutions should use or recommend an element that involves the intellectual property belonging to a 3rd party, he/she will inform the client of the existence of these rights and the consequences of using them. It is then up to the client and under his/her responsibility to take all necessary measures needed to obtain the rights, notably by negotiating the rights which include for Aquitaine Lifestyle Solutions to use them in order to execute the services.

Aquitaine Lifestyle Solutions may need to use or develop software in order to provide the services, including calculation tools, documents, data bases and other software tools.

In certain cases, these may be made available to the client upon request. If these tools have been developed specifically for Aquitaine Lifestyle Solutions needs without taking into consideration the specific needs of the client they can be made available to the client during the period of the contract, with no guarantees attached and only for the intended use of the client; they must not be distributed, shared or communicated completely or partly to any 3rd party. This availability is temporary and does mean that there is any transfer of rights or guarantee towards the client or any 3rd party.

• Aquitaine Lifestyle Solutions reserves all rights, titles and interest on:
  all original elements contained in the work, documents, memos, discussions, opinions or advice, conclusions or procedures etc that have ben executed during the services,
  all methods, processes, techniques, development and know-how incorporated or not in the services provided or in any services developed or used for the services.

Documents

Aquitaine Lifestyle Solutions will keep all original documents which have been given to them and will return them to the client upon request. All document, information or data given by the client remains their property.

Aquitaine Lifestyle Solutions will only keep copies of the relative documents that are necessary to keep.

The work documents prepared during the services belong to Aquitaine Lifestyle Solutions and are covered by the professional secrecy act.

Conflict of interest – Independence

In the event that there is a conflict of interest and/or independency issue during the execution of the services, Aquitaine Lifestyle Solutions will alert the client immediately and find the applicable solution with them in the respect of the regulations. More particularly if there is a modification of the regulations or professional rules which do not allow Aquitaine Lifestyle Solutions to complete the services, they will provide the result of the services to the client with any documents necessary for the work to be finished and to facilitate a 3rd party to take over.

Disclaimer

The entire responsibility of Aquitaine Lifestyle Solutions and their collaborators relative to any non–compliance, negligence or fault noted during the rendering of the services will be capped to the amount of the fees paid relating to questioned services, this covers any kind of claim (interest and expenses included) and independent of the number of actions, basis of claims or number of disputing parties.

These conditions do not apply to the responsibility in the case of death or injury, nor to any other responsibility that the law excludes or limits.

• The responsibility of Aquitaine Lifestyle Solutions cannot be engaged in the following cases:
  following the non-compliance or deficiency of a product or service whose supply or delivery does not fall under their or one of their contractor’s responsibility.
• for any facts or information which are not relative to the services rendered or for future services.
• in the case of the services provided being used in a context or for a goal other than the one for which it was provided, for failure to comply with any recommendations from Aquitaine Lifestyle Solutions or in the absence of any reservations expressed by Aquitaine Lifestyle Solutions having being taken into account.

Neither Aquitaine Lifestyle Solutions nor his insurers are responsible for any indirect damages, loss of profits, benefits or any financial consequences related any actions brought against the client by a 3rd party.

Transferability – Subcontracting

Aquitaine Lifestyle Solutions reserves the right to sub-contract all or a part of the execution of the services to any service providers that deliver an equivalent level of service and qualification.

If Aquitaine Lifestyle Solutions requires any particular technical competence they will inform the client of the possibility of sub-contracting a part of the work. In this case these professionals will be responsible for the execution of the services confided to them and are required to keep any information that they receive confidential. Unless agreed otherwise, all fees for any sub-contractors will be billed by and paid to Aquitaine Lifestyle Solutions.

Regulated professions

Claims

Any claims whether amicable or legal relating to the services rendered must be made known within a year of completion The customer should address their complaint in writing to the following address: lieu-dit Petite Métairie, 47120 Saint Pierre sur Dropt. Aquitaine Lifestyle Solutions has 10 days to acknowledge receipt of the complaint and two months from the date that the letter is received to give a reply.

In the case that an amicable solution cannot be found, both parties can contact the mediator Medicys through their website www.medicys.fr or by post Medicys, 73 boulevard de Clichy, 75009 Paris.

If no solutions are found the dispute may be brought before the relevant court.